You can now complete your Scottish PVG application online. In addition to completing a PVG application individuals must also complete the volunteer application form.
The online application process is an easy 3 step process. Upon request application forms are sent directly to volunteers for completion using only a very simple template form. The results of the online check are sent to the applicant electronically and they’re required to share this information with the Woodcraft Folk membership team.
This guidance document is for both Membership Secretaries and applicants.
STEP 1 — Membership Secretary Guidance (only)
Once you’ve identified who needs to apply for a PVG, you’ll need to download an ‘Online application request form’ to complete and submit. You’ll need to liaise with your volunteers to complete the relevant sections of the form.
- Download a copy of our Online Application request form
- You can submit up to a maximum of 10 application requests per form
- The following fields must be completed on behalf of the applicant:
- Title, First name, Middle name, Surname
- Date of birth
- Applicants address
- Valid email address, this is where the application link will be sent so please make sure there are no misspelling or typos.
- Application type – select one of the following acronyms:
- Scheme Record to join (SRJ) – Applicant is joining the scheme for the first time
- Scheme Record Update (SRU) – The applicant is already a member of the scheme for the regulated work group you are checking
- Existing Member Scheme Record (ExSR) – The applicant is already member of the scheme
- You’ll need to witness the identity documents for each applicant. Click here to view our PVG ID checking guidance. Documents witnessed must be listed in the ‘ID verification’ column for each applicant on your form.
- Once completed return the form to membership@woodcraft.org.uk for processing. This usually takes 24-48hrs. All volunteer applications are free of charge.
For further guidance on the PVG application process, go to www.volunteerscotland.net/news/new-online-result-service-is-live and download their written guidance.
Guidance for the Applicant
STEP 2 – Completing your application
This is useful information for Membership Secretary
- Once the request for an application has been submitted you will receive your online application form link by email from Disclosure Scotland via disclosurescotland@notifications.service.gov.scot. You will only have 14 days to complete your application. A reminder email will be sent to you 2 days prior to your application link being cancelled. Please check your junk inbox if you do not receive your application link within 14day as the email might be there. If you do not complete your application form it will be cancelled and a new application request would need to be submitted by Woodcraft Folk, so please do try and complete your application upon receipt.
STEP 3 – Sharing your results
- On full completion of your application you will be notified via email from Disclosure Scotland that your online results are ready to be viewed and shared.
- You will need to either log in or create a Scot Account to view your results and share digitally or by paper.
- You’ll then be given the option to share your online results with Woodcraft Folk. Please do this asap so that we can complete the screening element of your membership application. You can also request that paper results be shared with us.
- If we’re unable to access your results we will ask that you reshare your link or request you send a paper copy.
- If you do not make any attempt to share your disclosure with us, we will contact your local Membership Secretary and Group Safeguarding Lead, this could lead to you not being allowed to volunteer until such time that this step is completed.
For further guidance on the Online results process, watch the Disclosure Scotland online tutorial for applicants here.
Important Notes
All applicants and Membership Secretaries should bear in mind the following:
- Contact membership@woodcraft.org.uk if you have any PVG queries.
- PVG applications are free of charge for volunteers.
- ID must be witnessed by your Membership Secretary before forwarding the ‘Online application request’ form.
- If we discover an error on your form we will contact you by email or telephone to rectify this.
- Membership Secretaries can find out the results of a PVG application by going to our Groop Membership database or contacting membership@woodcraft.org.uk.
Support available
If you need further information or have any questions regarding the online application process you can contact the following:
- Contact the Woodcraft Folk’s Membership team at membership@woodcraft.org.uk or call 020 7703 4173 I(option 1).
- Live Chat with Disclosure Scotland: you can access this service 9am-5pm Monday to Friday.