How does the Update Service work?
The DBS Update Scheme: – For more information go to www.gov.uk/dbs-update-service
The Disclosure & Barring Service introduced the DBS Update Service in 2013. Being part of the Update Service means DBS certificates are routinely kept up to date so they can be used by different organisations and an applicant will only ever need ONE DBS certificate. Instead of applying for a new DBS each time an organisation can run an online check on the applicant’s certificate to find out whether there has been a change in their criminal record since the certificates issue.
The system has been set up for individuals to subscribe to the Update scheme separately to completing their DBS application. They can either apply whilst their application is in processing or within 30days of receiving their DBS certificate. Subscription is free of charge for volunteers
How can volunteers subscribe to the Update Service?
Woodcraft Folk members can apply directly to the Update Scheme by going to www.crbonline.gov.uk or request that Head Office can sign them up to the scheme. All they’ll need to do is either:
- Advise Head Office by email at [email protected] or
- Fill in the tick box found on the online membership application form
In addition to this members can also give us permission to automatically renew their DBS (every 3 years) by running the online check without needing to contact them as long as they’re a current member of Woodcraft Folk.
If a volunteer is already a member of the Update Service Scheme?
If a member has subscribed to the Update service using a DBS certificate from another organisation they’ll need to have their original DBS certificate witnessed by any DBS verifier in the District, including the Membership Secretary. The DBS verifier will then need to send an email to [email protected] so that the volunteer’s information can be updated on our Groop database.
If a member has subscribed to the Update service using their Woodcraft Folk DBS certificate and has not given us permission for automatic checking they’ll be contacted by email to seek their permission to run an online check at the point of renewal. We’ll not need their certificate to be witnessed as we have their certificate information on record.
Please note we’ll only accept DBS certificates from other organisations if the member has joined the Update Scheme.