Venue
Biblins Youth Campsite, Ross-on-Wye HR9 6DX
Dates
Annual Gathering and Venturer Camp Pre-Camp:
Saturday 13th to Sunday 14th June 2026
Annual Conference (AGM): Saturday 13th June 2026, 2pm
Booking
Book now for the early bird discount until end of March
Attendance
All attendees must be individual members on 30th May 2026.
Adult member must be paid up members on that date,
Young members (under 16s) will automatically become company members on completion of the booking form.
Voting
The following categories will be entitled to be represented by one voting delegate per category:
| Groups | Those who have paid and completed their 2026 registration by 30th May 2026 |
| Districts | Those local areas with more than two paid up groups by 30th May 2026 |
| DF regions | One delegate for each of the 8 Woodcraft Folk Nations and English Regions, appointed by DF Committee by 30th May 2026 |
Changes
Groups, Districts and DF regions may change or appoint a proxy to represent them in any vote up until the 6th June 2026
Motions
Motions to change the constitution of the Woodcraft Folk (Articles of Association, Aims Principles and Programme and Standing Orders) must be proposed by: Groups, Districts, DF regions or General Council. These motions should commence “This Annual Conference resolves to..” and should include the original text and the text changes proposed. You can read our Articles of Association Aims, Principles & Programme and Standings Orders here: woodcraft.org.uk/ag2026
Motions to set policy will be taken at the Annual Gathering they must be proposed by: Groups, Districts, DF regions, General Council, DF Althing, DF Committee, Venturer Committee, Regional or Nations Conferences, previous Annual Conferences, or previous Annual Gatherings. These motions should commence “This Annual Gathering…” and should include action to be taken.
All motions may also be accompanied by a brief rationale which will be published in the final agenda. All motions must be sent to motions@woodcraft.org.uk by 12 noon 21st March.
If you need help submitting or composing a motion, please contact the Standing Orders Committee soc@woodcraft.org.uk who are very happy to help with any question you may have.
Elections
Any individual member of any age may apply for election.
(a) General Council has the 9 vacancies for two year terms:
Out of this the following places 6 will be reserved for members who are:
- from Wales x1
- from Scotland x1
- 16 – 24 year old x 1
- 16 – 24 year old & non cis-male x1
- non cis-male x2
(b) General Council has 1 vacancy for a one year term for any member.
General Council are the Trustees, Directors and leaders of the Woodcraft Folk. They should both be representatives of the groups we run and young people we work with and show leadership in the direction they take the organisation. People with safeguarding, financial, legal, health and safety and policy interests are encouraged to apply.
(c) Standing Orders Committee (SOC) has 3 vacancies to serve for a period of two years.
SOC runs and organises the Annual Conference and Annual Gathering. We are seeking a dynamic range of people who may like putting on events, understanding rules of procedures, conducting elections or creating participatory spaces.
Nominations for General Council or Standing Orders Committee must complete the form downloadable at woodcraft.org.uk/ag2026 and be submitted to nominations@woodcraft.org.uk by 12 noon 9th May 2026
Candidates statements will be listed in the final agenda and voting will take place at the Annual Conference closing Saturday 13th June 2026, 2pm
Online
Groups, Districts and DF regions may take part online through casting a proxy mandated vote. All voting members so registered by 30 May but not attending shall be provided a voting link which must be cast by Saturday 6th June, 12 noon
Deadlines
The following timetable has been agreed by the General Council and the Standing Orders Committee:
| Convening Notice published by | Saturday 28 February 2026 | 2pm |
| Motions received by | Saturday 21 March 2026 | 12 noon |
| Preliminary agenda published by | Saturday 11 April 2026 | 2pm |
| Amendments to motions and nomination received by | Saturday 9 May 2026 | 12 noon |
| Final agenda published, deadline for groups, district and DF regions to be registered and deadline to register to attend by | Saturday 30 May 2026 | 12 noon |
| Deadline to register change of delegate or cast proxy vote by | Saturday 6th June | 12 noon |
| Voting opens for elections at | Saturday 13 June 2026 | 12 noon |
| Voting closes for elections and Annual Conference opens at | Saturday 13 June 2026 | 2pm |
Useful Documents
Woodcraft Folk’s constitution made up of:
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- Articles of Association (The legal rules we follow)
- Aims, Principles and Programme (Our values and how we work)
- Standing Orders (How Annual Conference runs)
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- Draft minutes from 2025 AGM (Annual Conference 2025)
