Annual Gathering and V-Camp Pre-Camp 2026

Notice is hereby given for the Woodcraft Folk’s Annual Gathering and Annual Conference which shall be the Annual Policy Meeting and Annual General Meeting respectively of the organisation.

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Nominations: Stand for Election


FAQ


Preliminary Agenda and Motions

Venue

Biblins Youth Campsite, Ross-on-Wye HR9 6DX

Dates

Annual Gathering and Venturer Camp Pre-Camp:
Saturday 13th to Sunday 14th June 2026

Annual Conference (AGM): Saturday 13th June 2026, 2pm

Booking

Book now for the early bird discount until end of March

What the weekend will include

The event will take place at Biblins Youth Campsite in the beautiful Wye Valley 12-14 June. It will bring together 3 key strands:

1. Annual Conference, our formal AGM and constitutional decision making and elections (see below)
2. Annual Gathering, policy debates, training and development
3. Venturer Camp 2026 pre camp programming

We believe the event will be highly valuable for both new and existing members. A detailed programme of training activities, along with full details of the Venturer Camp pre camp sessions, will be published by the final deadline at the end of May.

Whether you are a new leader undertaking training, refreshing your safeguarding knowledge, preparing for Venturer Camp this summer, or taking part in the democratic decision making of our organisation, you must register to attend.

Bookings must be made here. 

This is an all inclusive weekend will also include entertainment and a paid for evening refreshments.   

Motions

Check out the motions and preliminary agenda here.

You will see there are 12 motions on the agenda. The rules allow Standing Orders to determine which motions are organisational in nature and which are policy. Where there is overlap, the Standing Orders Committee has made that determination.

Six motions are listed for general debate at the Annual Conference. We hope many of these will pass with limited debate, allowing more time for other motions.

• Motion 1: Updating General Council terms 
  Amendment 1 to Motion 1: Changing terms to 3 years for General Council
• Motion 2: Reducing Motion Lengths and Introducing Musings
• Motion 3: Updating the names for our Annual Gathering
• Motion 4: Regional Funds
• Motion 5: Online participation to Annual Conference
• Motion 6: Trans Rights and volunteer conduct

Six motions are listed as policy motions. We are asking members to review these with their groups and districts, using this as an educational opportunity to engage young people on the issues. We encourage you to submit amendments and suggestions. These motions will be debated in workshops on the morning of conference, with 3 x 1 hour long workshops each slot covering 2 topics at the same time. The aim is for each workshop to bring forward a unified, composited motion that can secure the support of the conference. These will then be voted on at the Annual Conference in the afternoon.

• Motion 7: Supporting action against the far right
• Motion 8: Alternatives to militarised youth programmes
• Motion 9: Strengthening links with the trade union movement
• Motion 10: Young People, Mobile phones, social media and digital wellbeing
• Motion 11: International Youth Exchange: Erasmus + 
• Motion 12: Peace not war

We hope you and your young people will come and engage with these important issues and help push the organisation to take bolder, clearer and more progressive positions on the issues that matter to them.

Elections to General Council, Standing Orders Committee and Wayfinding Committee (IC2030)

Any individual member of any age may stand for election.

General Councill

9 vacancies for 2 year terms, including reserved places: Wales x1, Scotland x1, age 16 to 24 x1, age 16 to 24 and non cis male x1, non cis male x2. 

Plus 1 vacancy for a 1 year term.

General Council are the Trustees and Directors of Woodcraft Folk, providing leadership and oversight. Experience or interest in safeguarding, finance, legal, health and safety, fundraising, communications or policy is welcomed.

Standing Orders Committee (SOC)

3 vacancies for 2 year terms.

SOC organises Annual Conference and Annual Gathering. We welcome those interested in events, procedures, elections and participatory spaces.

Wayfinding Committee, International Camp 2030

9 vacancies for 18 month terms, including reserved places: 1 elfin leader, 1 pioneer leader, 1 venturer leader

Additional members will be selected in other forums  including representatives from IFM-SEI, Pioneers, Venturer and DFs. This committee will establish International Camp 2030 over an 18 month period by creating a vision representative of the needs of the movement. Experience in attending events, event organisation, budgeting, group leadership, logistics, educational delivery and political education will be valuable.

More information can be found on the project page https://woodcraft.org.uk/projects-campaigns/2030-international-camp/ or by contacting  ic2030@woodcraft.org.uk.

Nominations and voting forms here

Submit to: nominations@woodcraft.org.uk by 12 noon on Saturday 9th May 2026

Voting will take place at Annual Conference on Saturday 13th June 2026.

What you need to do

Right now

Book your space – Bookings must be made here. 

Think about people in Woodcraft Folk who could make a contribution to General Council, Wayfinding Committee or Standing Orders Committee. Encourage them to stand.

By 12 noon Saturday 9th May

Submit nomination forms and amendments to motions.

By 12 noon Saturday 30th May

Ensure your group, district or DF region is registered and delegates are confirmed.

Annual Gathering is our shared democratic moment. Please book your place, speak with your group, encourage nominations, submit motions and help us make this a vibrant, participative and forward looking event.

We look forward to welcoming you to Biblins in June.

Deadlines

The following timetable has been agreed by the General Council and the Standing Orders Committee:

Useful Documents

• Covering letter to the Preliminary Agenda
• Preliminary Agenda and motions
• Nomination Forms
• FAQ AG 2026
• Covering letter AG 2026
• Convening notice AG 2026

Woodcraft Folk’s constitution made up of:

• Articles of Association (The legal rules we follow)
• Aims, Principles and Programme (Our values and how we work)
• Standing Orders (How Annual Conference runs)
• Draft minutes from 2025 AGM (Annual Conference 2025)

Preliminary Agenda and Motions


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