Example District Committee Job Descriptions

This is an example of job descriptions for roles on a District Management Committee. This document was submitted by Boveney District and therefore refers to them throughout.

Woodcraft Folk District Management Committee Job Descriptions


Chair


Overall Role and Responsibility:

To lead the Management Committee (committee) and ensure that it fulfils its responsibilities for the governance of the organisation; to work in partnership with the committee members and staff/volunteers.

Specific Responsibilities:

1. To chair meetings of the committee, set the agenda and make recommendations (in liaison with the Vice-Chair), see that it functions effectively and carries out its duties and ensure that the decisions taken at the meeting are implemented.
2. To ensure that the committee sets the overall strategy and policy objectives for the organisation and that the management effort is effectively directed within the framework of clearly stated strategies and key tasks.
3. To ensure that the committee members receive appropriate advice, training and information relating to their role.
4. In liaison with the Officers, to keep an overview of the organisation’s affairs, ensure the organisation’s financial dealings are prudently and systematically accounted for (in liaison with the Treasurer) and provide support as appropriate.
5. To represent the organisation at functions and meetings and act as a spokesperson as appropriate.
6. To ensure that the committee reviews its role and performance annually.
7. To chair the Annual General Meeting.

Committee Member


Main Objective:
To ensure, in common with other Committee members, that the organisation operates in a manner which enables it to fulfil its aims and objectives as effectively as possible.


Specific Responsibilities:
1. Have a full understanding of Boveney District’s vision, aims, objectives and constitution.
2. Take responsibility for the agreement of a vision, aims and objectives for the Boveney District.
3. Attend and contribute to committee meetings and any sub-groups/working parties of the committee as appropriate and read committee report/papers in advance of meetings.
4. Make decisions on recommendations from the Chair and Vice-Chair, in particular on Boveney District’s strategies, key tasks and policy objectives, ensuring that these reflect Boveney District’s vision, aims and constitution.
5. Monitor performance against agreed plan.
6. Understand the changing environment and ensure Boveney District is geared up to respond to new circumstances.
7. Attend Boveney District activities and events as appropriate, representing Boveney District agreed positions in public.
8. Respect undertakings that may have been given to members, users and/or funders.
9. Show commitment to the Boveney Districts equal opportunities policy.
10. Ensure that Boveney District operates within the law.


Secretary


Main Objective:
To ensure, in common with other Committee members, that the organisation operates in a manner which enables it to fulfil its aims and objectives as effectively as possible.


Specific Responsibilities:
1. Helping the Chair plan meetings, ensuring they are held according to the constitution, ensuring notices of meeting or agendas are drawn up and sent out in advance if required and members receive all necessary information. Dealing with correspondence addressed to the committee, writing letters as instructed by the committee. (Some of this work may be done by the Chair or Vice-Chair)
2. Take Minute of all meetings and circulate.
3. Attend and contribute to Committee meetings and any sub-groups/working parties of the committee as appropriate and read committee reports/papers in advance of meetings.
4. Make decisions on recommendations from the Chair and Vice-Chair, in particular on Boveney District strategies, key tasks and policy objectives, ensuring that these reflect Boveney District’s vision, aims and constitution.
5. Understand the changing environment and ensure Boveney District is geared up to respond to new circumstances.
6. Attend Boveney District activities and events as appropriate, representing Boveney’s agreed positions in public.
7. Respect undertakings that may have been given to members, users and/or funders.
8. Show commitment to Boveney’s equal opportunities policy.
9. Ensure that Boveney operates within the law.


Treasurer


Overall Roles and Responsibility:

The Treasurer of the Boveney District is responsible for maintaining an overview of the organisation’s financial position and ensuring that proper financial records and procedures are maintained.


Specific duties:
1. To oversee budgets, accounts and financial statements, including presentation of financial reports to the Committee.
2. To be assured that the financial resources of the organisation meet its present and future needs.
3. To ensure that appropriate financial regulations, accounting procedures and controls are in place and observed, including ensuring that accounts are audited in the form required by law and are included in the annual report and submitted to relevant bodies.
4. To keep the committee informed about its financial duties and responsibilities.
5. To make formal presentations of the accounts at the annual general meeting and draw attention to any important points.
6. To meet the external auditor once a year.


Vice Chair


Main Objective:
To ensure, in common with other Committee members, that the organisation operates in a manner which enables it to fulfil its aims and objectives as effectively as possible.


Specific Responsibilities:
1 To be responsible for maintaining the constitution and Observances of the National Woodcraft Folk at a local level.
2 To arrange for the vetting of all adults working with children at Woodcraft Folk activities under the guidelines from the National Woodcraft Folk.
3 Attend and contribute to Committee meetings and any sub-groups/working parties of the committee as appropriate and read committee report/papers in advance of meetings.
4 Make decisions on recommendations from the Chair and District Committee and/or Exec, in particular on Boveney District strategies, key tasks and policy objectives, ensuring that these reflect Boveney District vision, aims and constitution.
5 Understand the changing environment and ensure Boveney District is geared up to respond to new circumstances.
6 Attend Boveney District activities and events as appropriate, representing Boveney’s agreed positions in public.
7 Respect undertakings that may have been given to members, users and/or funders.
8 Show commitment to Boveney’s equal opportunities policy.
9 Ensure that Boveney operates within the law.


Group Leaders


Main Objective:

To ensure, in common with others adult Woodcraft Folk members, that the Group operates in a manner which enables it to fulfil the philosophy, organisation and aims of the movement objectives as effectively as possible.


Specific Responsibilities:
1 To be responsible for maintaining the constitution and Observances of the Woodcraft Folk at a Group level.
2 To protect, safeguard and encourage empowerment of children and young people.
3 All activities with children and young people should be conducted under the guidelines and polices from the National Woodcraft Folk with additional local policies agreed by the District Woodcraft Folk Committee.
3 Attend and contribute to District Committee meetings and any sub-groups/working parties of the committee as appropriate and read committee report/papers in advance of meetings.
4 Understand the changing environment and ensure Group is geared up to respond to new circumstances.
5 Reasonable steps must be taken at all times to ensure a safe and health environment.
6 Maintain attendance and personal records on members.
7 All accidents are reported and recorded. Accidents involving the emergency service or major injuries to be report as soon as possible to the Chair or Vice-Chair.
8 Protection of confidential information, you will in connection with volunteering in the Woodcraft Folk gain knowledge of families, children and young people, which is of a confidential natural. Unauthorised disclosure of such information is a serious breach of confidence and will therefore be treated as gross misconduct.
9 Respect undertakings that may have been given to members, users and/or funders.
10 Show commitment to the Woodcraft Folk equal opportunities policy.
11 Ensure that group operates within the law.

 

Specific Tasks
These roles can be broken down into a number of specific tasks that are as follows.
1 Provide leadership, and work co-operatively with other co-leaders, helpers and DFs.
2 In co-operation with the team produce a group programme.
3 Plan and organise programme in line with aims of the Woodcraft Folk
4 Work with colleagues in a team
5 Insure that the group is registered with the National Woodcraft Folk annually.
6 Ensure that group finance are manage according to local and national guidelines
7 Arrange Weekly/biweekly or Monthly meetings.
8 Establish a strong sense of group identity
9 Devolve power to the group members when possible.

 

(Submitted by Boveney District)