Annual Gathering 2020

In the light of the current situation with the Covid 19 virus, General Council has decided to postpone the AGM which was scheduled for 30th May until Sunday 13th September 2020 and to hold the meeting electronically. We consider this to be the best way forward to ensure we meet our democratic and legal obligations in this very difficult time.

As a charity there are TWO key votes at an AGM which are needed in order for us to comply with legal obligations within 15months of our previous AGM. These are:-

  1. For the members to confirm they have received the annual Statutory Report and Accounts
  2. For the members to agree the appointment of the auditors

Both of these decisions require a majority of those voting to approve, and we need a minimum of 1/5 of our registered groups and districts to vote. Therefore, it is our priority to ensure that we can undertake both of these votes with enough people.


This year we only received 2 motions for debate, we have chosen to roll these motions to 2021. The wording of these motions is attached. We encourage all groups and districts to discuss the issues raised throughout the next year.


Nominations for General Council and Standing Orders Committee have now closed. We have X candidates standing for election. To view the details of the members standing for election, please click here. Elections will be held via postal form and the deadline for submissions is. Delegates can download a copy of the form below with instructions on how to complete and return.  

Final Agenda & AGM paperwork

The Final Agenda has now been sent electroncially to all Group and District Contacts. See list below of all documents sent and available for download:

How to register your delegate and vote in the elections 

We ask that all Groups and Districts complete a voting form and a proxy form to participate in this year's AGM and return to Instructions on how to do complete the form and more information on electing a proxy are explained in the Final Agenda Covering letter. 

This year's AGM uwill be held online using video technology. This will be a short meeting and will cover the essential items explaine above. Please indicate on your proxy form if you would like to attend the meeting and we'll share the join inotmation with you.

The voting forms will be passed from the office to Standing Orders Committee who will manage the election.

Amended Timeline

  • Fri 10th Jul - Preliminary Agenda issued
  • Fri 7th August – Nominations deadline
  • Thurs 13th Aug & Fri 28th Aug – Final Agenda, Accounts, proxy forms and election voting forms emailed
  • Mon 7th Sep – deadline to return proxy forms and voting forms
  • Sun 13th Sep – online AGM held and election results announced

For more detail regarding these important changes to this years AGM, please find attached a letter for all of our members.

If you have any questions, please email

Woodcraft_Folk_2020_Annual_Gathering_IMPORTANT_CHANGES.pdf143.17 KB
2 - Nomination Form - AG2020.docx27.29 KB
The role of GC member.pdf149.95 KB
1- convening notice September 2020.pdf52.79 KB
Preliminary Agenda AGM Sept 2020.pdf30.92 KB
Final Agenda.docx.pdf30.27 KB
Cover Letter Final Agenda AGM 2020.pdf71.61 KB
Delegate Registration and Proxy voting Form 2020.docx722.49 KB
Election voting Form 2020 (1).docx (updated)723.85 KB
Elections Information for Annual Gathering 2020.docx.pdf1.03 MB
Minutes of 2019 WF AGM- DRAFT.pdf99.86 KB
Draft GC Actions from 2019 passed motions.pdf93.16 KB
Full report of opened & closed groups in 2019.pdf83.01 KB