Annual Gathering 2019

Please join us for the 2019 Annual Gathering

Key information at a glance:

When - 21 to 23 June 2019 (arrival on Friday 21st from 6pm)

Where - Woodcraft Folk's Biblins Campsite (more information here - link opens in a new window) 

What - Click here to jump to a description of what will happen at Annual Gathering. All papers, forms, timetables and programmes are available to download at the bottom of this page.

How much:

  • Full weekend for participants 21 years and over - £60
  • Full weekend for DFs 16 - 20 years - £35 (NEW)
  • Full weekend for under 16s - £25


  • Click on this link to access the booking system
  • Booking deadline - 7 June 2019
  • Early booking discount - All bookings received before 26 April will be discounted by 10% (DEADLINE EXTENDED)
  • Late booking fee - Any bookings received after the booking deadline will include a £20 late fee
  • Please note - if you’d like to register as a representative of your district or group (ie. as a delegate who can vote), please ask your district co-ordinator to place your booking for you 
  • You will receive information about completing your booking during the booking process. A reminder of that information can also be found here (opens in a new window).


  • Fairer Fare Pool - Before booking, please check whether or not your district has to pay into the Fairer Fare Pool scheme. You can find out by looking at the Fairer Fare Pool document available here (and to download below).
  •  Click here for guidance on travel arrangements and times of shuttle bus from Monmouth Station

Indoor accommodation - There are a small number of basic indoor accommodation places. These will be allocated on a first-come-first-serve basis. If you need indoor accommodation, please state this in the "Special Needs" field of the booking form.

Dates and deadlines - Click here to jump to a list of key dates and deadlines

Annual Gathering Draft Programme - Download your copy here!!

Questions - If you have any questions regarding Annual Gathering, please email  

More information on Annual Gathering 2019

Annual Gathering is the democratic heart of Woodcraft Folk, where we celebrate our achievements over the past year, elect our General Council, discuss future plans for the movement, share skills & experiences, and enjoy each other’s company in true Woodcraft style.

There will be workshops and training as well as formal business using a combination of ‘open space’ and traditional motions. If you have something you think we should be discussing (whether as a motion or in a new way), please talk to your group or district co-ordinator. There will also be evening entertainment brought to you by the organisers of VCamp, and plenty of new people to meet and friends to make. 

Annual Gathering is also your chance to hear from your General Council, to hold them accountable and to elect new members. A nomination form for General Council and Standing Orders Committee (who run our internal democracy) is available to download below.

Please note, only members with delegate credentials will be able to vote.

We look forward to welcoming you at Biblins!

Go back to top of page

Key Dates and Deadlines

  • Thursday 7 March - Convening Notice 
  • Saturday 11 March - Bookings open 
  • Thursday 28  March - Motions deadline (received in writing by 12 noon)
  • Thursday 18 April - Preliminary Agenda issued
  • Friday 26 April - Earlybird booking deadline  (EXTENDED)
  • Tuesday 21 May - Amendments to Motions (received in writing by 12 noon)
  • Tuesday 21 May - Nominations deadline (12 noon)
  • Friday 7 June - Bookings deadline 
  • Friday 7 June - Final Agenda issued
  • Friday 21-Sunday 23 June - Annual Gathering

Go back to top of page

Preliminary Agenda - Woodcraft Folk AGM 2019 239.31 KB
0 - Cover letter for convening notice AG19.pdf176.77 KB
1 - Convening notice - Annual Gathering 2019 amended.pdf158.2 KB
2 - Nomination Form - Annual Gathering 2019.docx672.49 KB
2 - Nomination Form - Annual Gathering 2019.pdf188.22 KB
Delegate Registration Form 2019.pdf354.7 KB
Delegate Registration Form 2019.docx26.31 KB
The role of GC member.pdf150.03 KB
Rough Guide to AG 2019.pdf11.38 MB
Fairer Fare Pool Biblins 2019.pdf324.78 KB
Transport to Annual Gathering 2019.pdf228.19 KB