Motion 17: Remove requirement to send Convening Notice by post – RULED OF OUT ORDER

This Annual Conference resolves to amend : Constitution U (Notices) (1)

  1. Any notice required to be served on any member of the Woodcraft Folk shall be in writing and shall be served by the General Secretary or the General Council on any member either personally or by sending it through the post in a prepaid letter addressed to such member at his or her last known address in the United Kingdom, and any letter so sent shall be deemed to have been received within 10 days of posting.

To read:

  1. Any notice required to be served on any member of the Woodcraft Folk shall be in writing and shall be served by the General Secretary or the General Council. Notices maybe served:

i. personally; or
ii. by post in a prepaid letter to a UK address supplied by the member; or
iii. by electronic form to an e-mail address supplied by the member;

Notice shall be deemed to be received immediately when noticed is served personally or by
electronic form or within 10 days of posting.


Proposed and seconded by General Council

Supporting Information:

The General Council is aware that the constitution is usually only amended every 3 years. However these requirements are costing us over £3,000 p.a. As many members know, our finances have not been strong and to meet our planned targets we must budget accordingly. To prevent an unnecessary expenditure of £6,000 over the next two years we are asking for the conference to agree a suspension of the Standing Orders and amend the constitution. 

It will also allow us to communicate in a way in which members (through other motions passed in recent years) have requested us to do.

 

 

Note from Standing Orders Committee:

The above motion seeks to alter the constitution. By section SO.7 (ii) of the Woodcraft Folk Standing Orders the next opportunity to amend the constitution is at the Annual Conference in 2013. This motion is therefore ruled 'Out of Order'.